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Special Events Applications & Downloads


Special Events Permit Application - Vailpermits.com

A Special Event Permit is required for any organized activity involving the use of, or having impact upon, public property, public facilities, parks, sidewalks, street areas or the temporary use of private or public property in a manner that varies from its current land use. Permit applications should be submitted to the Special Events Coordinator at specialevents@vailgov.com  at least 45 days in advance of the event on our dedicated vailpermits.com website. Once registered on our application website you can submit, save, review, and copy Special Event Permit Applications online.




Banner Reservation and Applications

The Town of Vail maintains display sites for banners that represent community events or are sponsored by a nonprofit organization and that promote activities that take place primarily within the Town of Vail. Contact the Special Events Coordinator at specialevents@vailgov.com, or 970-477-3551, at least 10 days prior to your requested dates to confirm site availability.




Banner Reservation Request Form

Download and complete this form first




Banner Application for Town of Vail




Banner Application for Roundabout Placements




Annual Amplified Sound Permit Application

Applications for an annual Amplified Sound Permit may be made to the Town Manager via the Vail Police Department. Contact Vail Police Records at 970-479-2210 or at vpdrecords@vailgov.com. A permit may be granted if it is determined that it is necessary for the community’s cultural, historical or social benefit. Special Event Amplified Sound Permits may also be required as part of a Special Event Permit Application if amplified sound is to be a part of the proposed Special Event.




Transient Dealer License

A Transient Dealer is a person who sells and delivers from a stock in much the same way as a permanent business. However, this type of vendor generally sets up temporary shop in a building, tent or trailer. Every person, before transacting any business shall first procure from the Sales Tax Administrator at slorton@vailgov.com, or 970-479-2125, a license permitting him or her to engage in any of the selling. (Town Code: 4-8-4)




Liquor License

It is unlawful for any person to manufacture, sell or possess for sale any alcohol beverage unless licensed to do so as provided by law. Applications for a liquor license may be made to the Local Licensing Authority Administrator at tnagel@vailgov.com, or phone (970) 479-2460.




Special Business Promotion Permit

The Special Business Promotions Permit provides an opportunity for an individual business to hold a promotional event extending beyond the interior premises of the business location and that provides additional activities beyond day-to-day business. Outdoor sales of goods alone are not eligible for a special business promotion permit. Please review the guidelines and schedule your dates with the Special Events Coordinator at specialevents@vailgov.com, or (970) 477-3551, prior to submitting your application.




Temporary Tent Permit

Any tent over 10’x12’ is required to have a tent permit.  Canopies are tents without walls, and unless of unusually large size, do not require a tent permit.  Please use this form only if your event does not require a complete Special Event Permit application, which is required for all events taking place on Town of Vail property, or within a public right of way.




Street Artisan License 

A Street Artisan is a person who creates and sells portraits, landscapes, streetscapes and/or other types of two dimensional art on paper, canvas, or similar material while on public streets, property, or rights of way. Applications shall be made to the Special Events Coordinator at specialevents@vailgov.com. Permits shall be granted when such application is deemed by the staff of the Town to be compatible with surrounding uses, business and pedestrian activity and other considerations to maintain the health, safety and welfare of the community. (Town Code:4-8-10B)




Street Entertainer License

A Street Entertainer is a person who performs mime, magic, music, juggling, comedy, story telling, or other types of entertainment on public streets, property, or rights of way at no charge to the public. Applications shall be made to the Special Events Coordinator at specialevents@vailgov.com. Permits shall be granted when such application is deemed by the staff of the Town to be compatible with surrounding uses, business and pedestrian activity and other considerations to maintain the health, safety and welfare of the community. (Town Code: 4-8-10 A)




Fee Schedule: Special Event Permits and Licenses

Unless otherwise noted, checks are payable to “Town of Vail.”




Filming and/or Photography Shoot Registration

Contact Info

Ernest Saeger
Special Events Coordinator

Location:
75 South Frontage Road
Vail, Colorado 81657